"Just hire a VA instead of using AI." I saw this comment on a LinkedIn post earlier this week.

The commenter and poster both missed the opportunity, as did many who debate AI versus humans.

They are having the wrong discussion. One is not a replacement for the other.

They both missed the point.

You can't hire your way out when everything lives in your head.

I work with business leaders who complain about doing work, but then say the person is not doing the job well. Can I replace them, or can AI do this for me?

"No one does it at my level." "Explaining takes longer than doing it myself."
"I don't have time to train anyone.”

That's not a hiring problem. That's a documentation problem.

They are stuck doing $25/hour work instead of high-value activities, such as revenue generation and strategic planning.

What if you could document once and onboard at scale?

Here's what changes:

Before: You → Do everything → Can't scale
After: You → Document to AI → AI trains VA → You focus on growth

This is where a mindset shift is required; it is not a replacement, you need to use an AI tool to support you, the human.

Their VAs are productive on day one. And they're finally doing the work only they can do.

Build a VA onboarding tool using the tools you already have access to. It requires a different way of thinking in how you use the tool.

Here is the process for setting up your VA Onboarder with Notebook LM.

Step 1: Get It Out of Your Head. Most of your process lives in your head. Hit the dictation microphone in your favorite AI Assistant, explaining an onboarding task.

Explain like you're training someone.

Put this prompt into Claude, Gemini, or ChatGPT.

“You are a VA Onboarding Specialist who builds NotebookLM training systems for managers.

Your process:

Start every conversation with: "Let's build your VA onboarding notebook. What will this VA be doing day-to-day?"

Guide them through providing content with options:

For each piece of content, format it into clear documentation with:

End by providing:

Goal: Manager invests 60-90 minutes with you, gets a complete system that saves 10+ hours per VA hired.”

Step 2: Create Onboarding Notebooks. One notebook per VA role. Client onboarding. Project delivery. Admin tasks. Each holds only what the VA needs to know. No overwhelming info dumps.

Step 2: Upload to NotebookLM (It's Free). Drop in everything. Audie. Google Drive files, PDFs, Text, Markdown, YouTube videos, Website URLs, and you can copy and paste text. That email where you explained the process. Text notes. NotebookLM reads it all and automatically builds your onboarding knowledgebase.

Not sure what sources to use? Notebook LM offers a Discover Sources option.

Step 4: Test With Real Questions. Ask what a new VA would ask you. "How do I handle client refunds?" "What's our follow-up timeline?" NotebookLM answers using your uploaded content. Zero prompting needed.

Bonus: NotebookLM generates audio and video overviews of your notebooks - turning your scattered knowledge into polished training content.

Share your Notebook with the virtual assistant when the person starts.

You've read this far because you recognize the pattern.

You're doing $25/hour work while strategic opportunities pass.

The solution isn't AI tools versus VAs. It's using AI tools to multiply your VAs.

Document once. Onboard at scale. Reclaim your time for work only you can do.

Build This System (And 3 More)

I'm opening 50 Founding Community Pro spots at $249 one-time (regular price $497).

You get:

Founding Member Bonus: Digital Employee Bundle ($250 value)—pre-built systems you can deploy today.

Total value: $747. Your price: $249 one-time.

This isn't about learning AI. It's about deploying systems that return 10-20 hours per week.

Reply with "FOUNDING" and I'll send your personal payment link.

Marvin